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Attendance and Absenteeism Policy

Establishing the boundaries within which Beta College operates to ensure consistent and timely academic success.

Purpose

Consistent and timely attendance is vital for academic success. Classroom engagement is foundational to learning, and missed sessions reduce opportunities for instruction, discussion, and interaction. This policy also ensures compliance with funding or regulatory bodies that require precise record-keeping of attendance.

Scope

This policy applies to all students at Beta College, whether attending on-campus, online, or participating in off-site placements/internships.

Policy Statement

Students are accountable for their learning journey; attending all scheduled classes, labs, and placements is expected.

  • To remain in good standing, students must not exceed a 15% absence threshold over the full duration of their program.
  • Accumulating 28 calendar days of absence (whether continuous or fragmented) may also result in withdrawal from the program.
  • Breaches of the attendance policy may lead to academic probation or dismissal from the program.

Tracking & Recording Attendance

  • Instructors will take attendance at the start, during breaks (if applicable), and at the session’s conclusion.
  • For in-person classes, attendance may be recorded via sign-in sheets or electronic check-in systems.
  • For remote or asynchronous formats, the institution’s learning platform or suitable digital tools will track participation.
  • Records must indicate how attendance was fulfilled (in-person, online, or hybrid).

Requirements & Syllabus Disclosure

  • Each course’s attendance expectations and repercussions for non-compliance must be detailed in the course outline.
  • Instructors will clearly inform students on the first day of class about attendance rules and how absences affect grading.

Early Intervention & Support

  • Instructors should monitor attendance trends and identify students at risk of missing classes.
  • Where concerns arise, instructors proactively reach out to offer guidance, resources, or referrals to support services.

Consequences for Excess Absences

  • Students who incur too many absences (exceeding 15% or exceeding 28 days) may be withdrawn from the program.
  • In specific programs (e.g., health or practicum-intensive streams), missing 5 consecutive class days without notice may trigger immediate removal.
  • Even with notification, 10 consecutive missed days may be grounds for withdrawal.
  • Exceeding thresholds may lead to forfeiture of eligibility for grants or scholarships.

Placement / Practicum Attendance

  • The placement component is integral; students must attend all scheduled site visits or practical sessions.
  • For missed time, students must notify supervisors in advance, provide documentation, and arrange make-up hours when feasible.
  • Absences longer than 3 days often require formal documentation (e.g., medical note) and coordinator approval.

Planned & Unplanned Absences

  • Planned: Inform the instructor in advance and seek approval where possible.
  • Unplanned: Notify instructors/College ASAP via established channels (email, phone, portal). Valid reasons include illness, emergencies, etc.
  • After returning, students must catch up on missed work and may request alternate assessments (subject to instructor discretion).

Late Arrivals & Early Departures

  • Late arrivals or early departures are recorded as missed class time unless exceptional circumstances are accepted.
  • All instances must be reported to the instructor or administrative office to log the lost time.
  • Missing an exam/assessment due to lateness requires requesting a makeup session, subject to policy/approval.

Communication & Accountability

  • Notify both your instructor and college administration of absences, lateness, or early departures.
  • Instructors will explain the impact, outline makeup options, and warn of potential failure/withdrawal.
  • Accommodations granted must ensure fairness and consistency across all students.

Privacy & Tech (Online/Hybrid)

  • For synchronous online classes, students may be required to have their camera enabled to confirm engagement, barring privacy/connectivity concerns.
  • Occasional checks may be conducted to confirm attendance and active participation.

Policy Review

  • Beta College may update this policy periodically to remain aligned with regulatory, funding, or pedagogical standards.
  • In case of disputes, the version of this policy published in official college records shall prevail.

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