To ensure academic honesty, program integrity, and verification of active student participation through the tracking of IP addresses for online learning platforms.
Purpose: To ensure academic honesty, program integrity, and verification of active student participation, the college monitors the approximate locations from which students access online learning platforms. This monitoring is conducted through tracking of IP addresses, which indicate where the student’s device is connecting from.
Scope: This policy applies to all students enrolled in online, blended, or hybrid programs who access any college-managed learning platform (e.g., Microsoft Teams, Zoom, Betahive, LMS portals, or email systems). It also applies to staff responsible for verifying academic integrity, attendance, and student participation.
Each time a student logs into a college learning system, the following data are automatically recorded:
This information is used only to confirm that the student is the individual completing their coursework, that participation is regular and authentic, and that no third party is accessing or completing coursework on behalf of the student.
If a student plans to travel or study temporarily from a different location (especially outside of Canada), they must:
If more than three (3) students consistently log in from the same IP address, all students using that IP will:
If an IP address is detected outside Canada without prior notification:
By signing this document, I confirm that:
Please complete the information below to notify the college of your travel plans.
| Student Name | ____________________________________________ |
|---|---|
| Student ID | _______________________________________________ |
| Program | _________________________________________________ |
| Planned Travel Dates | From _____________ To _____________ |
| Destination (City, Country) | _________________________________ |
| Reason for Travel | ________________________________________ |
| Contact Email While Away | _________________________________ |
| Emergency Contact (Name/Phone) | __________________________ |
Declaration:
I confirm that I will continue attending all classes as required and understand that I must participate in all verification requests. I acknowledge that if my login IP address does not match the location declared above, disciplinary action, including suspension or withdrawal, may apply.
Signature: ___________________________
Date: _______________________________
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