This Data Security and File Storage Policy outline the guidelines and procedures for the management, security, and retention of student files at the Beta College of Business and Technology, hereafter referred to as the “career college”. This policy encompasses the handling of both electronic and paper records to ensure compliance with regulatory requirements and safeguard the confidentiality and integrity of student information.
A “Student File” refers to a comprehensive record maintained by the career college for each student, encompassing electronic, paper, or a combination of both. The file includes, at a minimum, the following information:
In the event of an audit, the career college shall cooperate fully with the auditor. This includes providing access to Student Files and any other relevant documents related to the audit. Staff knowledgeable about the institution’s operations must be made available to address any inquiries during the audit.
The career college shall maintain an individual student file for each student enrolled in its approved programs.
Each student file shall be kept for at least three years from the date the student left the program.
Student files contain sensitive information, and they shall be stored securely to prevent unauthorized access. Specifically, files stored in rooms where students may meet with Campus Staff (instructors, Admissions, Campus Director, etc.) must be kept in a secure cabinet with a lock and key.
Data Security and File Storage Policy
Beta College of Business and Technology
Beta College of Business and Technology is committed to maintaining the confidentiality, integrity, security, and proper retention of student records in accordance with applicable legislation, regulatory requirements, and institutional standards.
The Data Security and File Storage Policy outlines the College’s procedures relating to the collection, management, storage, safeguarding, retention, and authorized disclosure of student information, including both electronic and paper-based records.
All students are responsible for reviewing this policy in full. The policy is made publicly available on the College website to ensure transparency and accessibility.
By enrolling at Beta College of Business and Technology, accessing College systems (including BETA Hive), attending classes, or continuing as an active student of the College, students are deemed to have:
Been provided access to this policy;
Reviewed or had the opportunity to review its contents; and
Agreed to comply with its provisions and all related institutional requirements.
Failure to comply with the College’s data security and file management standards may result in corrective action in accordance with College policies and applicable regulatory frameworks.
Students who require clarification regarding this policy may contact the College administration through the official communication channels listed on the website.
Please fill in the below details to download the brochure.
Sign up to receive updates, promotions, and sneak peaks of upcoming products. Plus 20% off your next order.
