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Campus Closure Policy

Establishing clear guidelines and procedures for the temporary or emergency closure of any campus or instructional site operated by BETA College of Business and Technology.

Purpose

The purpose of this Campus Closure Policy is to establish clear guidelines and procedures for the temporary or emergency closure of any campus or instructional site. This policy ensures:

  • Protection of student and staff safety
  • Continuity of academic operations where possible
  • Compliance with regulatory requirements, including applicable Ministry and OSAP guidelines
  • Timely and transparent communication to all stakeholders

Scope

This policy applies to:

  • All physical campuses and administrative offices
  • All in-person instructional activities
  • Faculty, staff, students, contractors, and visitors
  • Both domestic and international students

This policy does not replace emergency evacuation procedures, which are governed by the College’s Health & Safety Policy.

Types of Campus Closures

Campus closures may occur under the following circumstances:

  • Emergency Closures: Unplanned closures due to events such as severe weather conditions, power outages or utility failures, fire, flood, structural damage, public health emergencies, government-mandated closures, or security threats.
  • Planned Closures: Pre-scheduled closures such as statutory holidays, winter/seasonal breaks, scheduled maintenance, or institutional events requiring facility closure. Planned closures are published in advance on the academic calendar and official website.

Authority & Communication Protocol

  • Authority to Close: The authority to declare a campus closure rests with the President, Designated Senior Management, or Campus Director (in urgent circumstances). Decisions prioritize safety, regulatory compliance, and academic continuity.
  • Communication Channels: Stakeholders will be notified via website announcements, official email, the student portal (BETA Hive), SMS (where applicable), and official social media.
  • Notification Details: Communications will include the reason for closure, effective date and time, expected duration, and instructions regarding classes, exams, or administrative services.

Academic Continuity

  • Transition to Online Delivery: Where feasible, in-person classes may transition to synchronous online delivery, asynchronous learning modules, or adjusted schedules. Faculty will communicate revised instructions through official channels.
  • Attendance & Compliance: Attendance requirements remain applicable during remote delivery. Students must comply with online attendance and participation policies. Failure to participate may impact academic standing and OSAP eligibility.
  • Examinations: Exams may be rescheduled or conducted online where feasible. Updated schedules will be formally communicated.

OSAP & Regulatory Considerations

  • In the event of extended closure, the College will strictly comply with Ministry and OSAP reporting requirements.
  • Enrollment confirmations and academic activity records will reflect any approved delivery modifications.
  • Students must continue to meet participation requirements during closures to maintain their funding eligibility.

Staff Expectations

  • Unless otherwise directed, staff may be required to work remotely.
  • Faculty are expected to maintain instructional continuity where possible.
  • Administrative services may continue virtually. Employees will receive specific direction from management regarding their duties.

Reopening of Campus

  • The College will formally communicate the date and time of reopening.
  • Communications will include any revised safety protocols and adjusted academic schedules.
  • Where required, reopening will strictly follow public health and government directives.

Liability & Limitation

  • The College is not responsible for personal expenses incurred due to closure, travel costs, childcare arrangements, or indirect/consequential losses.
  • Closures are implemented in good faith to protect the health, safety, and welfare of the College community.

Student Responsibility

  • Maintaining up-to-date contact information.
  • Monitoring official communication channels regularly.
  • Complying with temporary academic adjustments.
  • Ensuring continued academic engagement during remote delivery.

Policy Review

  • This policy will be reviewed annually or as required due to regulatory changes, operational requirements, or institutional growth.
  • Approved By: President, BETA College of Business and Technology
  • Effective Date: March 1, 2026 (Version 1.0)

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