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Employee Conduct, Attendance & Professional Standards Policy

Beta College of Business and Technology | Ontario – Registered Private Career College
Effective Date: March 2, 2026

1. Purpose

Beta College is committed to maintaining a professional, ethical, compliant, and student-centered work environment. This policy establishes professional standards, attendance requirements, performance accountability measures, and workplace conduct expectations to ensure compliance with the Ontario Career Colleges Act, ESA, OHSA, and the Ontario Human Rights Code.

2. Scope

This policy applies to administrative staff, admissions and recruitment staff, career services, academic support personnel, contract/part-time employees, and management personnel. Note: Faculty members may also be subject to additional academic policies and instructional standards.

3. Professional Responsibility in a Regulated PCC Environment

As a Ministry-regulated Private Career College, employees are required to uphold regulatory integrity and institutional compliance at all times. Failure to meet these responsibilities may result in disciplinary action.

  • Ensure all student communications are accurate, compliant, and not misleading.
  • Avoid misrepresentation of program approvals, employment outcomes, or regulatory status.
  • Maintain proper documentation and safeguarding of student records.
  • Cooperate fully during inspections, audits, compliance reviews, or Ministry inquiries.
  • Report potential compliance risks to management immediately.

4. Work Hours & Attendance

  • Employees must strictly adhere to their assigned work schedule as outlined in their agreement.
  • Daily sign-in and sign-out using the approved attendance system is mandatory.
  • Attendance records may form part of internal audit and Ministry compliance documentation.
  • Falsification or manipulation of attendance records constitutes serious misconduct.

5. Late Coming & Absences

  • A grace period of up to 10 minutes may be permitted; repeated lateness without valid justification may result in progressive discipline.
  • Any wage-related action will comply with ESA wage protection provisions.
  • All ESA-protected leaves (sick, emergency, family) will be granted without reprisal.
  • Accommodation will be provided where required under the Human Rights Code.

6. Performance Accountability

  • Perform assigned duties and complete additional reasonable responsibilities to meet performance standards.
  • Assigned responsibilities must be completed within prescribed timelines.
  • Updates must be recorded in official tracking tools to support operational transparency.
  • Employees are expected to cooperate with equitable team assignments and may not refuse reasonable work duties.

7. Dress Code

  • Acceptable: Professional shirts, trousers, skirts, dresses, and clean footwear (smart casual where appropriate).
  • Prohibited: Torn, distressed clothing, offensive imagery, slippers, or beachwear.
  • Accommodation: Reasonable accommodation is provided for religious attire, cultural expression, or medical needs.

8. Work Ethics & Professionalism

  • Maintain honesty, integrity, and prioritize student success.
  • Protect student privacy and avoid conflicts of interest.
  • Minimize operational errors and meet daily, weekly, and monthly performance goals.
  • Support a collaborative workplace; avoid gossip, groupism, or disruptive conduct.

9. Workplace Safety (OHSA)

  • The College maintains a zero-tolerance approach to workplace harassment, violence, discrimination, and retaliation.
  • All concerns will be thoroughly investigated in accordance with OHSA.
  • Employees must promptly report hazards, unsafe practices, or incidents to management.

10. Office Decorum

  • Communicate respectfully with colleagues, students, and external stakeholders.
  • Avoid disruptive, hostile, or unprofessional behavior across all communication channels.
  • Maintain organized and clean workspaces and use College property responsibly.
  • Support teamwork and cross-department collaboration.

11. Progressive Discipline

  • Discipline generally follows: Verbal Warning → Written Warning → PIP → Suspension → Termination.
  • Serious violations (e.g., fraud, falsification, regulatory breaches) may result in immediate termination.
  • Terminations will be executed with ESA-compliant notice or pay in lieu.

12. Policy Review

  • Reviewed annually or as needed due to changes in Ontario Career Colleges Act, ESA, or Ministry directives.
  • The College reserves the right to amend this policy to align with legal and operational needs.

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