Outlining student financial responsibilities, withdrawal procedures, refund requirements, and the impact of academic withdrawal on OSAP funding and enrolment status.
Applying for or awaiting OSAP funding does not postpone or eliminate a student’s responsibility to pay tuition and mandatory fees. Students are responsible for ensuring that all program fees are paid when due. Failure to maintain payment obligations may result in administrative withdrawal from the program in accordance with College policy.
It is the student’s responsibility to inform the Institute in writing when they cannot attend classes or complete the program. The college will promptly notify the Ministry if the student has not been, is not or will not be able to attend or participate in their Approved Program of Study.
Such actions may result in the withdrawal of funding, making the student ineligible for further financial assistance. Furthermore, any unused portion of the funding will be returned to the funding agency should a student’s performance be deemed unsatisfactory or if they cease full-time attendance.
Withdrawal due to absences or failure to meet the active participation requirement in the program of study may result in an overpayment, as it may affect:
Additionally, this situation may affect the approval of future funding applications and result in a grant-to-loan conversion.
Students are solely responsible for the timely payment of all tuition, compulsory fees, and any other applicable charges associated with their program of study, irrespective of the status, approval, amount, or timing of any Ontario Student Assistance Program (OSAP) application or funding.
Approval, assessment, and disbursement of OSAP funding are determined exclusively by the Government of Ontario, the National Student Loans Service Centre (NSLSC), and/or any other authorities involved. Beta College of Business and Technology has no authority over, and cannot guarantee, the approval, amount, or release date of OSAP funding. Accordingly, any delay, reduction, suspension, or denial of OSAP funding does not relieve a student of their financial obligations to the College.
Students are expected to ensure that all tuition and compulsory fees are paid by the applicable due dates in accordance with their Enrolment Contract, the College’s published fee schedule, and any approved payment arrangements.
Where tuition or mandatory fees remain outstanding, the College reserves the right to:
Students are responsible for monitoring the status of their OSAP application, responding promptly to any requests for additional documentation, and ensuring that all information submitted to OSAP remains accurate, complete, and current throughout their period of study.
Failure to meet the College’s payment requirements may result in administrative action, including suspension of services, administrative withdrawal from the program, and any other action permitted under the student’s Enrolment Contract, the Ontario Career Colleges Act, 2005, its regulations, and applicable College policies.
The Date of Withdrawal (DOW) is the date on which Beta College of Business and Technology terminates the agreement, and the individual is no longer considered a student at the Institute.
The DOW is recorded when the formal withdrawal process is completed by the student or initiated by the administration due to reasons including, but not limited to:
The college’s policy on withdrawals and refunds adheres strictly to the requirements of the province of Ontario. Students wishing to withdraw from their program must:
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